Administrator (Bindura)

Job Description

Graduate School of Business (GSB)

Applications are invited from suitably qualified and experienced candidates to fill in the above mentioned position.

Duties and Responsibilities

• Organising and facilitating meetings, conferences, travel arrangements and dealing with administrative problems and inquiries.
• Providing administrative support for the Graduate School of Business as directed by the Director;
• Serving as primary point of direct administrative contact and liaison with other offices, individuals and external institutions.
• Assisting in co-ordination, control and completion of special projects as directed.
• Updating the Graduate School of Business Website.
• Updating and communicating with the Graduate School of Business Alumni.
• Liaising with all faculties and departments of the University.
• Interacting with the industry.
• Managing in-person and telephone enquiries from stakeholders such as students, staff, parents, local schools e.t.c.
• Ensuring the smooth and adequate flow of information within GSB to facilitate business operations.
• Managing the recruitment and selection of the academic, technical and other staff for the GSB.
• Preparing and updating Standard Operating Procedures as well as policies for all GSB Operations and ensure adherence to policies and regulations.
• Planning and coordinating administrative procedures and systems and devise ways to streamline processes.
• Assessing staff performance and providing coaching and guidance to ensure maximum efficiency.
• Maintaining the teaching timetable and ensuring smooth conduct of lectures.
• Servicing various GSB meetings both physical and virtual by preparing agendas, minute taking, distribution of minutes and follow-up on relevant action points.
• Coordinating and processing of examinations up to SENEX level.
• Supervising Administrative and Support staff members in the GSB.
• Undertaking any other duties as may be determined by the GSB Director.

Qualifications and Experience

• Applicants must have a recognized Master’s degree and a first degree in any of the following, Management, Leadership, Education, Marketing, Finance, Administration, Entrepreneurship and Innovation.
• Must have at least two (2) years of Administrative experience in an academic setting or equivalent;
• Applicants must be computer literate.
• Experience in a University set up would be an added advantage.

Skills and Attributes: