Job Description
The Administration Officer will play a pivotal role in ensuring the smooth operation of our administrative functions. This role encompasses general administration tasks, personnel management, and financial management. The ideal candidate will be an organized, detail-oriented person who possesses strong communication skills.
Reporting to: Finance and Administration Manager.
Duties and Responsibilities
General Administration:
- Manage day-to-day office operations and maintain an organised and efficient working environment.
- Handle correspondence, manage schedules, and coordinate meetings for staff and management.
- Ensure proper documentation and filing systems are in place to support efficient workflow.
- Implement and maintain office policies and procedures.
Personnel Management:
- Support the recruitment process by posting job advertisements, screening applications, and scheduling interviews.
- Maintain employee records, ensuring compliance with company policies and legal regulations.
- Assist with onboarding new employees and conducting orientation sessions.
- Support employee training and development initiatives and manage performance appraisal systems.
Financial Management:
- Assist in budget preparation and monitor departmental expenditures to ensure alignment with budgetary constraints.
- Process invoices and expense claims, and ensure timely payments.
- Maintain accurate financial records, including receipts, invoices, and reports.
- Assist with financial reporting and prepare reports for management as needed.
- To administer the ZCBC Pension Fund.
Qualifications and Experience
- Bachelor’s degree in Business Administration, Human Resources, Finance, or a related field preferred.
- Minimum of 5 years of experience in administration, personnel management, or financial management.
- Strong organisational skills and ability to manage multiple tasks effectively.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with accounting software such as Pastel is a plus.
- Excellent written and verbal communication skills.
- Strong attention to detail and problem-solving abilities.
Other
How to Apply
Interested candidates are invited to submit their application letter outlining their relevant experience to: zcbcadmin@zcbc.ac.zw by 6th August 2024. Please include “Administration Officer Application - [Your Name]” in the subject line.
NB: ZCBC is an equal-opportunity employer and values diversity in the workplace. We encourage all qualified candidates to apply.